Job Title: Facilities Coordinator

Work Location: King County, Washington

Summary:

Seeking a proactive Facilities Coordinator to support daily operations within a commercial real estate portfolio. This role offers exposure to building operations, vendor management, capital projects, and tenant services, providing a strong foundation for career growth in facilities management.

Responsibilities:

• Oversee daily activities of service providers, ensuring building services align with operational and tenant standards.
• Act as a main contact for tenants, managing maintenance requests and communicating project updates for prompt issue resolution.
• Track and follow up on tenant work orders to ensure quality service and satisfaction.
• Maintain accurate records for tenants and vendors, including compliance documentation through third-party platforms.
• Assist with computerized maintenance management systems to support preventative maintenance and work order processes.
• Provide operational support for capital improvement projects, including project setup, budgeting, invoicing, and documentation.
• Organize tenant meetings by preparing agendas, scheduling, and recording follow-up actions.
• Draft and distribute communications regarding building operations, maintenance, events, and property updates.

Qualifications:

• Bachelor's degree preferred.
• At least 1 year of experience in facilities management, property management, commercial real estate, building operations, or a related field preferred.
• Knowledge of commercial building systems, preventative maintenance, and facility operations.
• Familiarity with property management or CMMS platforms (such as Angus), building automation systems, or project management software preferred.
• Experience with vendor coordination and contractor management highly desirable.
• Strong customer service orientation and ability to build positive relationships with tenants, vendors, and internal teams.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Demonstrated problem-solving skills, attention to detail, and ability to work independently while collaborating across teams.

Published Category: Site Solutions / Site Management