Pre-Award Coordinator – Feasibility & Site Selection

The Pre-Award Coordinator – Feasibility & Site Selection is responsible for supporting and coordinating the study pre-award process, ensuring efficient management of feasibility, site selection, and pre-study site visit activities. This role involves cross-functional collaboration, timely communication, and operational excellence to maximize study award opportunities.

Responsibilities:

• Coordinate all aspects of the pre-award process for study opportunities, including feasibility assessments, site selection, and pre-study site visit preparation.
• Track and manage pre-award milestones, ensuring timely completion of sponsor and internal requirements for assigned studies.
• Facilitate communication among investigators, site leadership, regulatory, and operational stakeholders to support study evaluation and site selection.
• Prepare and submit feasibility questionnaires, study interest forms, and supporting documentation within required timelines.
• Identify and communicate barriers that could impact feasibility assessments or site selection decisions, partnering with sites to resolve issues.
• Monitor and report key performance indicators related to feasibility turnaround times, site selection rates, and study award outcomes.
• Support continuous improvement initiatives and provide recommendations to enhance pre-award efficiency and sponsor experience.
• Serve as a primary contact for sponsors and CROs throughout feasibility, site qualification, and site selection activities, and provide backup support to the pre-award and study activation team as needed.

Qualifications:

• High school diploma or equivalent required.
• At least two years’ experience in an administrative setting.
• Proficient in word processing, spreadsheet, database, and presentation software (MS Office skills such as Outlook, Word, Excel, PowerPoint, and SharePoint).
• Excellent written and oral communication skills, including strong time management abilities.
• Demonstrated ability to work in a dynamic environment under compressed deadlines across multiple projects.
• Spanish language proficiency (speaking and writing) required.
• Experience in clinical research, particularly in monitoring or feasibility/study start-up, preferred.
• Understanding of medical terminology preferred.
• Ability to sit at a desk or workstation for extended periods, perform occasional walking or light physical activity, and complete repetitive tasks involving typing and digital communication.

Published Category: Clinical Operations & Development